BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

September 14, 2011

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, September 9, 2011.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of Wednesday, September 7, 2011, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through 11, are Consent Items and are routine in nature:

 

5.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $13,608.05 for period ending September 7, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

6.         Approve Employee Benefit Trust Warrant No. 536332 through 536801 for Oklahoma County in the amount of $167,201.21 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Receive the following litigation:

            Case No. CIV-2009-483-F Private Sale

            Case No. CJ-2011-1570 Amended Petition

            Case No. CJ-2011-1463 Vacate Easement

 

8.         Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

 

FLOYD VERNON STREETMAN JR.     07-169-6270; MORRISTON ADDITION; LOTS 3 THRU 6

                                                                                          BLOCK 005

 

CHARLES LE                                           05-155-4880; MILITARY PARK ADDITION; E4FT OF

                                                                                          LOT 16 & ALL LOTS 17 & 18; BLOCK 027

 

TONY R. FREEMAN                               03-867-4230; MCNABB PARK ADDITION; LOT 014;

                                                                                          BLOCK 009

 

SHELBY L. WREN                                  15-059-9100; HOWARD ACRES ADDITION; LOT 006;

                                                                                          BLOCK 004

 

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate

transactions. Requested by Forrest  Butch  Freeman, County Treasurer. (Document Received)

 

9.         Receive Monthly Report of Fees for the month of August 2011:  (Document Received)

 

Juvenile Bureau                                                            $329,242.80

 

10.       Receive Monthly Report of Officers for the month of August 2011:  (Document Received)

 

Juvenile Bureau

9N Restitution                                    $     26,614.88

9J Restitution                                      $       4,265.23

JJC Emergency                                   $       1,896.26

 

11.       Receive cancelled check as follows:  (Document Received)

 

Cancelled Check: Bio-Key International Inc., Check No. 1001334316, dated May 18, 2011, in the amount of $813.02.  Incorrect vendor chosen.  Check will be re-issued on September 14, 2011.

 

Cancelled Check: Oklahoma County Engineering Department, Check No. 1001338453, dated August 31, 2011, in the amount of $238.00.  Department will make transfer through the Budget Board.  Do not re-issue.

 

End of Consent Docket

 

District No. 2

 

12.       Discussion and possible action for approval of Agreement between Smith-Roberts Land Services, Inc. and Oklahoma County for Oklahoma County Project No. 1-2011-C for Right-of-way Acquisition Services for Intersection Improvements on Triple X Road from NW 50th Street to NW 63rd Street in District No. 2, not to exceed $91,025.00.   Requisition No. 11201516 has been issued to Smith-Roberts Land Services, Inc. in the amount of $91,025.00 from Commissioners/CBRI/Professional Services, (111/1200/54454), contingent upon encumbrance of funds.  Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.   (Document Received)

 

Engineering

 

13.       Discussion and possible action for approval of Resolution No. ________________ accepting Oklahoma County Project E-2011-A, Modifications to the Existing Fire Sprinkler System at the Oklahoma County Jail as completed and final payment in the amount of $14,250.00 be made to Oklahoma Vista Fire Sprinklers, Inc.   Requested by Stacey Trumbo, PE, County Engineer.   (Document Received)

 

14.       Discussion and Possible Action to execute an unattainable lien waiver with regard to the acquisition of an easement for the 10th and Hickman Intersection Project.   The easement is located at 11411 N.E. 10th Street Choctaw, Oklahoma.  Requested by Stacey Trumbo, PE, County Engineer and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

Social Services

 

15.       Discussion and possible action to approve Non-Financial Agreement between the Board of Oklahoma County Commissioners, on behalf of the Department of Oklahoma County Social Services and T.A.S.K. At-Risk Youth Program, also known as Another Chance Ministry.   Agreement to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2012.   Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Sandra Howell-Elliot, Assistant District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

16.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

17.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

18.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

19.       Commissioners Comments/General Remarks:

 

20.       New business:   In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

21.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

CW12014   Emergency Vehicle Equipment

 

22.       Executive Session for the purpose of discussing the following:

 

a.         Pursuant to Title 25 O.S.   307(b)(4) for confidential communications with Board s attorney to discuss Jerold Wilson, et al v State Farm Mutual Insurance, et al, Case No. CJ-2011-1444 and Dustin Davenport v Board of County Commissioners of Oklahoma County CJ-2011-2691, regarding trial strategy and procedure.

 

23.       Action regarding confidential communications with Board s attorney to discuss Jerold Wilson, et al v State Farm Mutual Insurance, et al, Case No. CJ-2011-1444 and Dustin Davenport v Board of County Commissioners of Oklahoma County CJ-2011-2691, regarding trial strategy and procedure.

 

24.       Adjourn at __________ until 9:00 a.m., Wednesday, September 21, 2011.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy and Director of Clerks of the Board